What documentation is required to open a business account?

In order to register and open a business account, it is necessary to provide a series of documentation in order to be verified. The required documentation may depend on the country of company tax residence.

• Companies with tax residence in Spain.
• Companies with tax residence in Spanish-speaking countries.
• Companies with tax residence in other countries.

Companies with tax residence in Spain.

Basic Documents:

• Copy of the founding deeds of the company.
  
  
• Copy of the company's title deed.
  Alternative: Registration certificate issued by the Commercial Register showing the shareholding structure of the company.
  
  
• Document of economic capacity.
  It must allow verification of the origin of the funds which it intends to operate with. The following tax forms are accepted:
  • Form 200
  • Form 390
  • Form 303 

• Proof of address: Recent receipt (not older than 6 months) of any service contracted by the company, such as water, electricity, internet, etc. or Tax Identification Card.
  
  
• Identification document of the partners and administrators: Copy of the DNI or Passport of all partners with more than 25% shareholding in the company and of the administrator who will act as the account holder. The documents must be double-sided and in colour. They must be fully visible, without any hidden text or data.

Additional documentation (if the company is Obliged Subject):

• Registration with SEPBLAC: Accreditation of your company's registration with the Executive Service of the Commission for the Prevention of Money Laundering and Monetary Offenses (SEPBLAC).
  
  
• Appointment of representative before SEPBLAC: Document that formally designates the company's representative before SEPBLAC.
  
  
• Name of the Compliance Officer: Identification of the person responsible for ensuring regulatory compliance in the company (Compliance Officer).
  
  
• Money Laundering Prevention Policy: Copy of the document detailing the policies and procedures implemented for the prevention of money laundering, including:
  • Customer identification and verification processes (KYC - Know Your Customer).
  • Monitoring and supervision of transactions.
  • Contract or invoices for KYC and KYT tools used.
    
    
• Last external audit report: Copy of the most recent external audit report.
  
  
• Risk Analysis Document: Document that evaluates and details the risks associated with the company's operations and the measures implemented to mitigate them.
  
  
• Registration as a virtual currency for fiat currency exchange service provider (if applicable): If your company is registered as such, please provide evidence of such registration.

Companies with tax residence in Spanish-speaking countries.

Countries included: Mexico, Colombia, Argentina, Peru, Chile, Guatemala, Ecuador, Bolivia, Dominican Republic, Honduras, El Salvador, Paraguay, Costa Rica, Panama, Puerto Rico and Uruguay.

Basic Documents:

• Copy of the founding deeds of the company.
  
  
• Document of economic capacity: Annual accounts of the entity and tax form of the previous year.
  
  

  Alternative: Signed contracts with customers and invoices serviced, loan contract and/or deed of capital increase. A recently created company (less than 8 months after its incorporation), and depending on the volume of its first operation, the following may be considered valid: The company's share capital. Asset-holding company: Partners' income tax return. NGO will be accepted:  Information return. Donations, gifts and contributions received. Any of the above-mentioned documents must be accompanied by a supporting document proving that the company is the beneficiary of the funds.

  
  
• Proof of address: Recent receipt (not older than 6 months) of any service contracted by the company, such as water, electricity, internet, etc. or Tax Identification Card.
  
  
• Identification document of the partners and administrators: Copy of the DNI or Passport of all partners with more than 25% shareholding in the company and of the administrator who will act as the account holder. The documents must be double-sided and in colour. They must be fully visible, without any hidden text or data.

Additional documentation (if the company is Obliged Subject):

• Registration with the competent authority (FIU) as Obliged Subject: Accreditation of the company's registration with the competent FIU (Financial Intelligence Unit).
  
  
• Appointment of representative before the FIU: Document that formally designates the company's representative before the FIU.
  
  
• Appointment of the Compliance Officer: Identification of the person responsible for organizing regulatory compliance in the company.
  
  
• Money Laundering Prevention Policy: A copy of the document detailing the policies and procedures implemented for the prevention of money laundering, including
  • Customer identification and verification processes (KYC - Know Your Customer).
  • Monitoring and supervision of transactions.
  • Contract or invoices for KYC and KYT tools used.
    
    
• Last external audit report: Copy of the most recent external audit report.
  
  
• Risk analysis document: Document assessing and detailing the risks associated with the company's operations and the measures implemented to mitigate them.
  
  
• Registration as a provider of virtual currency for fiat currency exchange services (if applicable): In case your company is registered as such, provide evidence of such registration.

Companies with tax residence in other countries.

Basic documents:

• Founding Deeds or Articles of Association:
  
  
  
• Economic Capacity Document:
  The entity's most recent audited annual accounts.
  
  

  Alternatively: contracts signed with customers along with a bank statement demonstrating that the company is the beneficiary of the funds. This document must clearly verify the origin of the funds intended to be used for operations on Bit2Me.

  
  
• Proof of Address: Recent proof of address document, such as a receipt from an external service contracted by the company (e.g., water, electricity, internet)..
  
  
• Photo Identification: The image must be clear, in color, and include both sides of the document.
  • Passport of any shareholders holding more than 25% of the company's shares.
  • The company director who is opening the Bit2Me Corporate account.
  • Any authorized signers.

Additional Documents Required (if the company is Obliged Subject):

• Registration with the Main Anti-Money Laundering Authority: Proof of registration with the principal Anti-Money Laundering (AML) authority in the company's country of incorporation.
  
  
• Appointment of an AML Representative: Documentation confirming the appointment of a representative responsible for AML compliance before the main AML authority in the company's country of incorporation.
  
  
• Anti-Money Laundering (AML) Policy:A comprehensive copy of the company's AML policy, including:
  • Procedures for Know Your Customer (KYC) verification.
  • Transaction monitoring mechanisms and procedures (KYT).
    
    
• Compliance Officer Information: Full name and details of the company’s designated Compliance Officer.
  
  
• Latest External Audit Report: A copy of the most recent external audit report related to AML compliance.
  
  
• Virtual Asset Service Provider (VASP) Registration (if applicable):
• If the company is registered as a VASP, please provide evidence of such registration.
  
  
• KYC and KYT Tools Documentation: Copies of contracts or invoices for the KYC (Know Your Customer) and KYT (Know Your Transaction) tools used by the company to ensure AML compliance.